Danvers Youth Football, Inc.

 

Minutes of the Annual Meeting of January 8, 2003

 

The annual meeting of Danvers Youth Football, Inc. was held on January 8, 2003 at the Knights of Columbus Hall in Danvers, MA for the purpose of elections for the 2003 Board of Directors.

 

Attendance:      Paul Fitch, Ron Hennessey, Gary Jones, Tom Ladd, Tom Marden, Tom Opie, Rich Smith, Sam Valenti

 

The meeting was called to order by Sam Valenti, President at 8:15 PM.

 

I.                    Election of Officers.

 

·         President – Sam Valenti unanimously ELECTED.

·         Executive Vice President – Bob Marraffa unanimously ELECTED.

·         Treasurer – Tom Opie unanimously ELECTED.

·         Secretary – Tom Ladd unanimously ELECTED.

·         Vice President, Administration – Ron Hennessey unanimously ELECTED.

·         Vice President, Football – Mike Skiotis unanimously ELECTED.

·         Vice President, Operations – Paul Fitch unanimously ELECTED.

·         Vice President, Purchasing & Equipment – Tom Marden unanimously ELECTED.

·         Publicity Agent – Kevin Doble unanimously ELECTED.

·         Vice President, Cheering – Open.

 

Sam Valenti will have a conversation with Chris Fitzgerald regarding her successor (most likely Debbie LeBlanc or Lynn Torrance) prior to the next meeting.

 

A motion to adjourn was made by Paul Fitch, seconded by Tom Marden, and unanimously

PASSED at 8:20 PM.

 

 

Minutes of the Monthly Meeting of January 8, 2003

 

The monthly board meeting of Danvers Youth Football, Inc. was held on January 8, 2003

immediately following the Annual Meeting at the Knights of Columbus Hall.

 

The meeting was called to order by Sam Valenti, President at 8:20 PM.

 

I.                    Secretary’s Report (Tom Ladd)

·         Approval of 12/11/2002 meeting minutes.  Copies of the minutes were distributed for the review of all members present.  A motion to accept the minutes as written was made by Ron Hennessey, seconded by Tom Marden, and unanimously PASSED.

II.                 Treasurer’s Report (Tom Opie)

·         DYF currently has a cash balance of approximately $14,000 (up $4K from the beginning of the year).

·         In terms of the 2003 budget, Gary Jones indicated that the cost for the DYF web site will be $479 ($180 for hosting and $299 for maintenance) for the year.

·         Tom will be prepared to discuss a detailed budget at the February meeting.

 

III.               Equipment Returns (Tom Marden)

·         Tom reported that two sets of helmets/shoulder pads have been returned since the last meeting.  Six sets remain outstanding.

·         Tom circulated a new helmet model from Riddell that we may consider purchasing a few of for next season.

 

IV.              2003 DYF Goals

·         Before discussing the DYF goals and objectives for 2003, Sam Valenti took a moment to recognize Chris Fitzgerald for her outstanding work with the cheering program in 2002.

·         Sam outlined his goals for 2003 including:

-          Better plan and training for scoreboard and announcer operations.

-          Further development for fundraising (assistance for Ron Hennessey).

-          Establish an annual DYF scholarship for a high school senior.

-          Better advance planning for the banquet.

-          Snack bar administration assistance for Mike Skiotis.

 

VI.              New Business

·         Tom Marden discussed the possibility of a DYF yearbook, similar to that created in Danvers National Little League in 2001 (published by C & R Printing).  In essence, this company would handle the advertising sponsors and publication, while DYF would contribute pictures, articles, etc.  DYF would receive a cut of the sponsor revenue collected.  Tom will plan to have this company make a presentation at the February meeting.

·         Tom Marden also discussed another group that specializes in raffle/scratch tickets as a fundraiser.  While it was generally agreed that the idea was intriguing, it was decided to leave this as a secondary alternative for now.

·         Sam announced that the Danvers Diversity Committee has published a calendar of multi-secular religious dates and that we should consider this as we plan future events (e.g. picture day).

·         Sam and Mike Skiotis will attend a Danvers “Youth Sports Collaborative” meeting hosted by the Recreation Department on January 23rd along with representatives from all of the other youth sports organizations in town.  Discussion topics will include field usage, coaches training, CORI, etc.

·         Sam also announced that the annual Danvers Youth Sports Jamboree will be held at the DHS cafeteria on Saturday, February 8th.

 

A motion to adjourn was made by Ron Hennessey, seconded by Tom Marden, and unanimously PASSED at 9:00 PM.

 

NEXT MEETING:  Wednesday, February 12, 2003 @ 8:15 PM, Knights of Columbus Hall.

 

 

Submitted to Board for approval by:

 

 

Thomas W. Ladd

Secretary