Danvers Youth Football

Minutes of March 9, 2005 Board Meeting

 

The monthly board meeting of Danvers Youth Football, Inc. was held on March 9, 2005 at the Knights of Columbus in Danvers, MA.

 

Attendance:  Tom Ladd, Ron Hennessey, Rich Smith, Frank Pellino, Duke St.Pierre, Mike Mansfield, Catherine Wolniewizc, Karen Metzler, Wm. B. Harrison, Marc Palazola, Barry Little, June Blanchette, Tom Marden, Scott Nathan.

 

The meeting was called to order 8:03 p.m.

I.                   Secretary’s  Report

Motion made by Bill Harrison to accept report, seconded by Tom Marden.

Minutes unanimously passed.

II.                Treasurers Report & 2005 Budget

Presented by Rich Smith.  Bank balance as of 3/7/05 is $23,711.00.  The bill for the lights was given to the treasurer.   Expected registration for 2005 is $26800.00 it is expected that 320 children will register.  Tom Ladd proposed that the league implement that there be three times to register.  Early registration would be $80.00, regular registration would be $85.00 and late registration (after June 15) would be $100.00.  It was also suggested that there be a maximum registration payment of $125.00 for families with siblings.  There were about 13 families that would use this rate.

The fundraising for the league will only be the yearbook. $6000.00 was budgeted for earnings from the yearbook.

Equipment Budget - $12262.44

In addition to the usual equipment Tom Marden has suggested that the league purchase pants for games.  The pants would be only worn at games and look similar to the high school football pants.  The pants would only be bought for the 8th grade.  It was decided that Rich Smith could add $1200.00 to the budget for the additional pants.

Motion to accept report made by Tom Ladd, accepted by Ron Hennessey and seconded by Tom Marden. The treasurer report and 2005 budget were unanimously passed.

 

 

 

III.             Equipment Returns

A& C Teams are all equipment has been returned.

All outstanding equipment will be finalized at the April meeting

IV.              2005 DYF Scholarship

Mike Mansfield has prepared a letter to be sent to the schools informing them about the scholarships.  Schools that it will be sent to will be Danvers High School, Bishop Fenwick High School, and Saint John’s Prep High School.  Tom Ladd will review the letter before it goes out.

Tom Ladd asked that Mike Mansfield set up a committee to set dead lines and make selections.

V.                 Year Book

Tom Ladd will talk to the Company about doing the yearbook as a fundraiser again this year.  He will make the same arrangement as last year.  Calls for donations will start in April.  People with questions should call Tom Ladd or check the web site.

VI.              Snack Bar

Scott Nathan has volunteered to take on the snack bar.  He will set up a committee to help on a regular basis.  Tom Ladd thanked Scott for taking on this daunting task.

VII.           Registration

Tom Ladd would like to have registration before the meetings.

Early Registration- 5/2 & 5/5

Regular Registration- 6/1, 6/2, 6/6 & 6/7

Mike Sciotis, Paul Fitch and Tom Marden will get together to change the by-laws.

VIII.        Old Business

Catherine Wolniewicz is till trying to find an advisor for the 4th grade squad.  Bridget Santo has expressed an interest in advising the 5th grade squad.

Catherine will need to contact John Sullivan about gym usage.  The Knights of Columbus are letting the cheering program use their hall Mondays, Wednesdays and Thursdays 3:30-5:30 from mid August to Mid November for a fee of $500.00.  Catherine will need to write a letter to the youth services committee of the Knights of Columbus to ask if they can donate the $500.00 to the program.

IX.              New Business

Catherine Wolniewicz would like to offer shorts and tank tops to the girls in the cheering program.  Permission to do this through cheering was given.

Tom Marden will write an informational letter about the Football program registration.  Catherine Wolniewicz will add the cheering information. The letter will be only one page long. 

 

Tom Ladd motioned to adjourn the meeting at 8:53.  Accepted by Bill Harrison seconded by Tom Marden.

 

                                                           

                                    Respectfully Submitted

                                    June M. Blanchette

                                    Secretary