Danvers Youth Football,
Inc.
The monthly board meeting of Danvers Youth Football, Inc. was held on April 10, 2002 at the Knights of Columbus Hall in Danvers, MA.
Attendance: Kevin Doble, Paul
Fitch, Chris Fitzgerald, Tom Ladd, Tom Marden,
Stu Orloff, Sam
Valenti
The meeting was called to
order by Sam Valenti, President at 8:27 PM.
Approval of 03/13/2002 meeting minutes. Copies of the minutes were distributed for the review of all members present. A motion to accept the minutes as written was made by Paul Fitch, seconded by Chris Fitzgerald, and unanimously PASSED.
·
In Tom’s absence, Sam
announced that there will be a special budget meeting on Wednesday, April 17,
2002 at 7:30 PM at the Knights of Columbus.
·
Cheering (Chris
Fitzgerald). Chris distributed her
budget projections based on both an “open” (assume 34 per squad) and a “closed”
(assume 24 per squad) registration.
Under the “closed” model, with the exception of the incoming
5th grade squad, all cheerleaders already have fleece jackets,
uniforms, pom poms, etc. With the
“open” model, these costs would be incremental for each additional
cheerleader. While not yet
finalized, it was generally agreed that the 24-member squads entering in
competitions (A & B) would be filled with last year’s incumbents, with
tryouts for any shortfalls/openings.
We will finalize at the 4/17 budget meeting.
·
Purchasing and Equipment
(Tom Marden). As a follow up to the
discussion at the March monthly meeting, Tom made a motion that funding to
recondition 50 helmets be added to the 2002 budget. The motion was seconded by Tom Ladd and,
after a lengthy discussion, PASSED by a vote of 3-2 with one abstention. Tom also discussed (a sample was
circulated) a fundraising idea based on selling raffle booklets. He will follow up with Ron Hennessey for
further evaluation and feasibility.
·
Operations (Paul
Fitch). Paul confirmed that the
fees for two referees and one EMT will increase to $135 per game this year ($45
each as opposed to $40 in 2001).
Paul will follow up with Jim Gallagher as to a proposed $200 “set up” fee
for scheduling referees for the season.
With the proposed snack bar renovation project, we do not anticipate the
need for a storage trailer this season.
·
Publicity (Kevin
Doble). Kevin will be redesigning
the web site and removing obsolete content in the very near future. Sam indicated a desire to promote the
web site at registration.
·
The group discussed
Thursday, 5/30 and Tuesday, 6/4 as tentative registration dates. Chris Fitzgerald will check with DHS on
the possibility of reserving the cafeteria for these evenings (6:30 – 8:30
PM). We will discuss advertising at
next month’s meeting.
·
Tom Ladd will send out a
“mail in” registration packet to all eligible players and cheerleaders that
participated in the program in 2001 by the first week of
May.
·
Tom Ladd distributed a
proposed change to the DYF By-Laws that effectively reduces the required minimum
members of the Board of Directors from 11 to 10. A motion to accept the change was made
by Tom Marden, seconded by Kevin Doble, and unanimously
PASSED.
·
Sam discussed a few of the
highlights of the previous month’s Cape Ann League meeting. Among them were that there will be no
change in the A & B weight limits in 2002 (148 and 133 lbs respectively) and
that a subcommittee would be formed to standardize the playing rules for the C
level.
·
Tom Marden, Mike Skiotis,
Stu Orloff, and Tom Ladd attended the April 3 presentation by Bob Bigelow and
reported that the discussion was interesting and provided a unique perspective
on youth sports.
A
motion to adjourn was made by Paul Fitch, seconded by Tom Marden, and
unanimously PASSED at 9:38 PM.
NEXT MEETING: Wednesday, April 17, 2002 @ 8:15 PM,
Knights of Columbus Hall.
Submitted to Board for
approval by:
Thomas W.
Ladd
Secretary