Danvers
Youth Football, Inc.
The monthly board meeting of Danvers Youth Football, Inc. was held on May 9, 2001 at the Knights of Columbus Hall in Danvers, MA.
Attendance: Anna Bertini, Paul Fitch, Jim Gallagher,
Ron Hennessey, Tom Ladd, Wendy McDonald, Mike O’Gara, Dave Perry, Sam Valenti.
The meeting was called to
order by Dave Perry, President at 8:23 PM.
Approval of 4/11/2001 meeting minutes. Minutes were distributed for the review of all members present. One minor correction was noted (“embroidery” reference in the cheering budget discussion). A motion to accept the minutes as amended was made by Ron Hennessey, seconded by Anna Bertini, and unanimously PASSED.
·
Wendy
distributed a copy of the 3-page letter to be handed out to parents of
registered cheerleaders as well as a registration “checklist” and a copy of the
CAYFL (Cape Ann Youth Football League) By-Laws for Cheerleaders.
·
The
Cape Ann League cheering competition will take place in mid-November. The league would like Danvers to host this
year’s event (at the DHS fieldhouse).
The CAL would absorb the insurance costs, while DYF would cover the
costs of police, EMT, janatorial, … (most likely by charging admission to the
event). In addition, DYF would keep all
revenues generated via concession sales.
Wendy and Dave will contact Ernie Smith to gain his approval. The CAL has requested that we notify them of
our decision before the end of June.
·
In
terms of uniforms, the “V-tops” have already been ordered. Wendy will forward the invoice ($2,338) to
Tom Opie.
III.
Fundraising
(Paul Fitch)
·
Paul
indicated that the Rotary Club has requested a list of needed items (scoreboard
controller, yard markers, …) be presented to them in June for a possible
contribution. Paul will work with Mike
O’Gara to compile the list. Jim
Gallagher will follow up with Ernie Smith to obtain a price of a scoreboard
controller.
·
Ron
discussed various items that will be put on sale at registration as well as
during the season. DYF hats, jackets,
hooded sweatshirts, and t-shirts are either already in supply (hats) or are in
the process of being ordered.
Initially, for display purposes, only a few samples (various sizes) of
jackets and sweatshirts will be purchased.
Individual orders for these items will be taken at registration. Ron estimated an initial outlay of $300-400
will be required to purchase these items (including all t-shirts).
·
In
terms of pricing, hats will sell @ $10.00 (cost = $6.50), jackets @ $25.00
(cost = $20.00), t-shirts @ $10.00 (cost = $5.00), and sweatshirts @ cost plus
$5.00 (cost not yet known).
·
Wendy
McDonald will investigate the possibility (incl. cost) of selling duffel bags
for the cheerleaders.
·
Ron
informed the group that Minuteman Press will require a 2-3 week lead time to
produce the program books. This means
that all pictures, schedules, sponsors, etc. must be prepared by that time. Program book advertising may be sold to
sponsors at the following rates: full
page $100; half page $75; and “business card” $50.
·
As
for team sponsors, Ron suggested that we request a contribution of
$200.00. In return, sponsors will
receive a plaque, their name and logo in the program book as well as the DYF
web site, and a public address announcement at games.
·
The
Knights of Columbus are close to a decision on making a gracious $2,200
contribution to DYF. The money would be
spread over a three year period ($975 first year, $750 second year, and $375
third year) and would go to “general funds” for cheering (We will establish
separate general funds for football and cheering).
·
Ron
distributed an insurance policy application from Dan Hurley Insurance Agency
that would provide a maximum coverage of $5,000 per child (players and
cheerleaders). The final cost to the
league would be determined by the number of players registered (approximately
$11.00/player and $5.50/cheerleader).
This policy would apply only to those not on the “A” or “B” squads
(covered by the Cape Ann League).
Primarily, children will be insured through their own family policy.
V.
Purchasing
and Equipment (Mike O’Gara)
·
No
new equipment purchases for the 2001 have been made to date. Mike will begin ordering items such as yard
markers shortly.
·
Mike
indicated that he will need to get helmets in to be certified.
·
Shirts
will be ordered following registration (end of June) in order to get the stock
in place. NEATCO will handle the
numbers and lettering at a later date.
VI.
Operations
(Jim Gallagher)
·
Jim
mentioned that Matt Newbegin is searching for announcers for the upcoming
season (Alex Johnson is already on board for weekends).
·
Jim
also strongly suggested that a copy of the CAYFL rules be given to all referees
and coaches.
VII.
Football
(Mike Skiotis)
·
Dave
Perry indicated that Mike (not present at meeting) will be forming a
subcommittee to determine the league structure for the 2001 season. Sam Valenti, Paul Fitch, and Larry Fravel,
among others will be part of this group.
·
Registration
for the 2001 season will be held at the Dunn Middle School Cafeteria from 7:00
to 9:00 PM on the following dates:
Tuesday May 22nd, Thursday June 7th, and Tuesday
June 12th.
·
Anna
Bertini distributed an informational letter that will be given out at the
schools. It was suggested that a clause
be added to remind players to bring unreturned equipment to registration (or
they will not be allowed to register).
We will have the list of missing equipment available on each
registration night.
·
Sam
Valenti distributed a “Code of Conduct” letter that he had written. All parents will be required to sign this
letter at registration.
·
Anna
will create blue (players) and pink (cheerleaders) forms for registration. In addition, a volunteer form will be
available for parents to fill out.
·
All
parents will be required to present a copy of a valid birth certificate for
their child or he/she will not be allowed to register.
IV.
New
Business
·
Anna
Bertini will forward an unpaid insurance bill to Tom Opie for payment.
·
The
key to the Riverside school needs to be returned to Dave Mountain. Dave Perry will check with Dave Johnson.
A
motion to adjourn was made by Ron Hennessey, seconded by Wendy McDonald, and
unanimously PASSED at 10:18 PM.
NEXT
MEETING: Wednesday, June 13, 2001 @
8:15 PM, Knights of Columbus Hall.
Submitted
to Board for approval by:
Thomas
W. Ladd
Secretary