Danvers Youth Football, Inc.
The monthly board meeting of Danvers Youth Football,
Inc. was held on
Attendance: Paul Fitch, Ron Hennessey, Gary Jones, Tom
Ladd, Debbie LeBlanc, Tom Marden, Bob Marraffa, Tom Opie, Mike Skiotis, Rich
Smith, Duke St. Pierre,
Lyn Torrance, Sam Valenti
The meeting was called to
order by Sam Valenti, President at
·
Approval of
II. Treasurer’s
Report (Tom Opie)
·
Tom reported that the league currently has approximately $35K in our
account. Registration is now closed and
we do not expect to receive any more yearbook revenue (final total of about
$5,900). A few outstanding bills remain
(e.g. $800 due on blocking sled).
·
Mike distributed the snack bar coverage schedule for the season. Due to the league’s heavy “away” schedule,
football teams will be assigned only one day apiece, while cheering squads will
not be required to work at all. We will
not open the snack bar on days when only a single game is scheduled (e.g.
October 4th).
·
Mike advised that each team staff the snack bar with at least three
adults at all times. Volunteers should
arrive early enough such that the snack bar is open for business 30 minutes
prior to the start of the first game.
IV.
Year End Banquet Planning (Bob Marraffa)
·
Bob discussed the various considerations for planning this year’s
banquet with the group, specifically:
o
Banquet date. Ideally, the
banquet would take place the week immediately following the season. Bob will check with the Danversport
Yacht Club on availability for 11/12 or 11/13.
Given the length of the program, we will try to begin earlier.
o
Menu. Apparently, the chicken
fingers were not overwhelmingly popular last year. Bob will evaluate other menu options.
o
Video. Bob Sweeney, who has
produced the video the last two seasons, does not have a child participating in
DYF this year. Perhaps he might consider
producing the 2003 video for a fee. Duke
St. Pierre suggested that students involved with the A/V program at DHS might
be interested in the project.
o
Program. Bob will leverage last
year’s format (stored on his PC).
o
Guest speaker(s). The group
briefly brainstormed possibilities. Ron
Hennessey suggested contacting Nicholas Lopardo
(owner of North Shore Spirit). Others
suggested contacting the Touchdown Club and the Patriots PR office for ideas.
o
Tickets. Bob indicated that not
all tickets were collected last year (and in some cases even issued). He will consider other options for collecting
and admission this year.
o
We will also look into raffling off prizes or a 50/50 raffle.
o
Presentations were too long last year.
We need to find a way to shorten the program.
o
The issue of whether to charge coaches admission for the banquet was
briefly discussed, but no conclusion was reached.
V.
Web Site/Team Page Tutorial (Gary Jones)
·
·
Some coaches have already updated their coach’s pages.
VI.
Other Department Updates
·
Administration (Ron Hennessey).
All team pictures are scheduled for this Saturday (9/13). In the event of rain, Ron will make
arrangements to move them inside (e.g. field house). Ron also advised coaches that all injuries
(player or cheerleader) should be reported to him immediately.
·
Operations (Paul Fitch). Paul
indicated that EMT’s are looking for $50 per game ($5
increase from last year). After a brief
discussion, the request was approved.
All coaches were reminded that the first team is responsible for set up
(field markers, chains, etc.) and the last team for break down at all home
games. In the event of a scheduling
change, coaches must inform Sam as well as the appropriate cheering coach. Mike Skiotis
emphasized the need to contact opposing coaches to confirm games a week in
advance. Sam will distribute the CAYFL
contact list to all coaches.
·
Equipment (Tom Marden). Coaches reported that a few helmets are
losing air even after frequent pumping.
These should be returned to Tom for repair/recertification. Ron Hennessey reported that the league should
purchase a few neck braces for players with soreness or injury in that
area. As he has already bought a couple
for members of his team, it was agreed that he would be reimbursed.
·
Tom Marden reported that all pictures,
articles, etc. for the yearbook must be turned in to him by the end of the
month. He also needs a numbered roster
for each team. Debbie LeBlanc reported
that she is seeking permission from the Bauvais
family for the yearbook dedication to Liza. The goal is to have the yearbook available
for distribution at the banquet.
A motion to adjourn was made by Tom Marden, seconded by Ron Hennessey, and unanimously PASSED
at
NEXT MEETING:
Submitted to Board for approval by:
Thomas W. Ladd
Secretary