Danvers
Youth Football, Inc.
The monthly board meeting of Danvers Youth Football, Inc. was held on September 12, 2001 at the Knights of Columbus Hall in Danvers, MA.
Attendance: Anna Bertini, Kevin Connolly, Kevin Doble,
Jim Gallagher,
Ron Hennessey, Tom Ladd, Tom Marden, Wendy McDonald,
Mike O’Gara, Tom Opie, Stu Orloff, Dave Perry, Mike
Skiotis
The meeting was called to
order by Dave Perry, President at 8:25 PM.
Approval of 8/8/2001 meeting minutes. Minutes were distributed for the review of all members present. A motion to accept the minutes as written was made by Ron Hennessey, seconded by Mike Skiotis, and unanimously PASSED.
II. Treasurer’s Report (Tom Opie)
Tom distributed the DYF Income Statement as of the end of August. Although income from registration was about $9K unfavorable to budget, it appears that it will be offset by lower than expected costs (uniforms, referees, etc.) and the potential for fundraising to be favorable to budget. In addition, the banquet (budgeted at $4,700) may be funded via ticket sales if necessary. A motion to accept the Treasurer’s report was made by Mike Skiotis, seconded by Ron Hennessey, and unanimously PASSED.
·
Mike
discussed the logistics for operating the snack bar at home games. Pizza will be supplied by Rocco’s Pizza and
will be ordered in advance of the first scheduled game (to be delivered at
specific time intervals throughout the day).
Ron Hennessey will be donating his hot dog machine for use on game
days. We also have a popcorn machine,
which will need to be cleaned before use.
All other items (water, soda, candy, hot dogs, buns, …) will be
purchased by Mike at BJ’s prior to each game.
·
Mike
distributed a schedule for each team (including cheerleader squads) to staff
the snack bar. No team is scheduled at
a time of their own game(s).
·
The
snack bar will “officially” open at 1:00 PM on weekend game days, however Mike
will be there well beforehand to set up and will require assistance from the
team scheduled to work that day.
·
Since
Sam Valenti, who is heading up the banquet “Exploratory Committee”, was not
present, this topic was tabled until the next meeting.
·
Jim
outlined the coach’s responsibilities for each game. The coaches of the first game must retrieve the yard markers and
end zone pylons from the trailer and set them up on the field. In addition, the scale should be set up (if
applicable) and the men’s and women’s bathrooms should be opened. The coaches of the day’s final game are
responsible for putting all items away.
·
Each
coach should have a numbered roster prepared and given to the game
announcers. In addition, he should
remind the opposing coach to do the same when calling to confirm the game.
·
Jim
estimated that the total cost for referees (three), EMT’s (one), and announcers
(two, including a scoreboard controller) will be $200 per game.
·
The
process for game postponements will be as follows: Ernie Smith will inform the DYF President (Dave Perry). The President will in turn call the VP of
Operations (Jim Gallagher) to notify the officials, the VP of Football (Mike
Skiotis) to notify the coaches, and the VP of Cheering (Wendy McDonald) to
notify the cheerleading squads.
VI.
Program
Book Update (Ron Hennessey)
·
Ron
displayed a draft model of the program book which contains the team photos
(taken on Saturday, 9/8) and names of all football/cheerleading squads and
sponsor advertisements. He plans to
send the book to the printer on Thursday, 9/13.
·
A
motion to charge $1.00 for the program books at games was made by Kevin
Connolly and seconded by Anna Bertini.
The motion PASSED by a majority vote with two members opposed (Skiotis,
Ladd).
·
Ron
will continue to sell shirts and sweatshirts at or near the snack bar during
games. Items that are ordered may be
picked up the following week.
VII.
Other
Department Updates
·
Publicity
(Kevin Doble). Kevin has added the A,
B, BB, and C football team rosters on the league web site and will add the AA
team as soon as he receives that information.
In addition, he will be publishing the directions to A team away games
there shortly. He also urged coaches to
send him summaries of their games so that they may be posted as well.
·
Purchasing
& Equipment (Mike O’Gara). Mike
reported that uniform distribution was complete and received recognition from
all members present for a job well done.
Mike also stated that coaches should bring any problems with shirts
(names, numbers, …) directly to NEATCO.
In terms of equipment, coaches are responsible for collecting equipment
as soon as possible from any player who has quit the program.
·
Cheering
(Wendy McDonald). Wendy reported that
eight cheerleaders have already quit the program and have returned their
jackets. She also suggested that two
fleece jackets be given to 9th graders who have been helping to
coach the 5th grade squad. A
motion to give these girls jackets was made by Ron Hennessey, seconded by Jim
Gallagher, and unanimously PASSED.
·
Registration
is now CLOSED, with the exception of three 4th graders who have
picked up registration forms and must return them to Anna Bertini by this
Saturday (9/15) in order to be eligible for the 2001 season.
·
The
policy/process for providing refunds to those who have quit the program will be
discussed at the next meeting.
·
Coaches
should immediately report injuries to Ron Hennessey and Dave Perry if insurance
may be required. Ron will distribute
insurance forms to all coaches.
A
motion to adjourn was made by Ron Hennessey, seconded by Mike O’Gara, and
unanimously PASSED at 9:56 PM.
NEXT
MEETING: Wednesday, October 10, 2001 @
8:15 PM, Knights of Columbus Hall.
Submitted
to Board for approval by:
Thomas
W. Ladd
Secretary