Danvers Youth Football, Inc.

 

Minutes of the Monthly Board Meeting of October 8, 2003

 

 

The monthly board meeting of Danvers Youth Football, Inc. was held on October 8, 2003 at the Knights of Columbus Hall in Danvers, MA.

 

Attendance:      Kevin Doble, Paul Fitch, Bill Harrison, Ron Hennessey, Tom Ladd,   Debbie LeBlanc, Tom Marden, Bob Marraffa, Tom Opie, Mike Skiotis,       Rich Smith, Duke St. Pierre, Lyn Torrance, Sam Valenti

 

The meeting was called to order by Sam Valenti, President at 8:20 PM.

 

I.                    Secretary’s Report (Tom Ladd)

·         Approval of 9/10/2003 meeting minutes.  Copies of the minutes were distributed for the review of all members present.  A motion to accept the minutes as written was made by Paul Fitch, seconded by Ron Hennessey, and unanimously PASSED.

 

II.         Treasurer’s Report (Tom Opie)

·         Tom distributed the YTD report for the review of all members present.  It appears that the league will be in a strong cash position at the conclusion of the year, although a few significant bills (banquet, uniforms, officials for remaining games) remain.

 

III.               Year End Banquet (Bob Marraffa)

·         Bob discussed the detailed plans for the banquet, scheduled for Wednesday, November 5th at the Danversport Yacht Club:

o        The cost will be $18.00 per guest (limit two per family).  Players and cheerleaders will be admitted for free.

o        Bob will construct the seating plan.  Two adults will be required at each player/cheering table.

o        We will not distribute tickets this year.  Bob will collect a list and money from each coach. 

o        Bob will create the program booklet (no official league sponsors this year).

o        Menu will consist of baked stuffed chicken for adults and chicken fingers for kids.

o        Guest speaker(s).  Several options were discussed including:  DHS coach (John Sullivan), football/cheering captains, the new DHS Athletic Director (Jennifer Lynch) and a former Patriots cheerleader (Julie?).  Sam will follow up.

o        A slide show will be presented during the event.  Coaches will be asked to submit pictures.  Bob will coordinate, but will require assistance.

o        Debbie LeBlanc will arrange for decorations with the cheerleaders.

o        In terms of 8th grade gifts, each player will be awarded a trophy.  Debbie suggested a charm pin for the girls.

o        Tom Marden announced that everything has been submitted to Production Marketing Services and that the yearbook should be ready in time for distribution at the banquet.

o        Sam introduced the idea of distributing t-shirts to each player.  Some members suggested that the money might be better spent on future equipment, snack bar improvements, etc.  A motion to purchase t-shirts for the banquet was made by Bob Marraffa, seconded by Tom Marden and was DEFEATED by a vote of 6-4.

o        Overall, all members present seemed eager to make the event a huge success.  Every aspect was examined and discussed in great detail, right down to the options for salad dressings.

 

V.                 Other Department Updates

·         Cheering (Debbie LeBlanc).  Debbie reported that the CAYFL Cheering Competition will take place on Saturday, 11/1.  The 5th-6th grade competition is scheduled for 12:00-2:00 PM and the 8th grade 5:00-7:00 PM.  Lyn Torrance requested (and was granted) approval for the purchase of two cheering rule books.

·         Football (Mike Skiotis).  Mike indicated that the snack bar will be limited for the two games scheduled on the morning of 10/18 (coffee, muffins, …).  The C team is responsible for coverage on that day.

 

VII.            New Business

·         Kevin Doble announced that he will submit one final order for sweatshirts.

 

A motion to adjourn was made by Tom Marden, seconded by Paul Fitch, and unanimously PASSED at 9:03 PM.

 

NEXT MEETING:  Wednesday, November 12, 2003 @ 8:15 PM, Knights of Columbus Hall.

 

Submitted to Board for approval by:

 

Thomas W. Ladd

Secretary