Danvers Youth Football, Inc.

Minutes of the Special Board Meeting of October 24, 2001

A special board meeting of Danvers Youth Football, Inc. was held on October 24, 2001 at the Knights of Columbus Hall in Danvers, MA.

Attendance: Kevin Doble, Paul Fitch, Jim Gallagher, Ron Hennessey, Tom Ladd, Tom Marden, Wendy McDonald, Mike O’Gara, Tom Opie, Stu Orloff,

Dave Perry, Bob Sweeney, Sam Valenti.

The meeting was called to order by Sam Valenti, Executive Vice President at 8:20 PM.

I. DYF Banquet (Sam Valenti).

· The banquet is scheduled for Wednesday, November 7 @ 6:00 PM at the Danversport Yacht Club.

· Dinner (baked stuffed chicken for adults, chicken fingers for children) will be served beginning at 6:30. Ice cream will be served for dessert. No bar will be set up in the banquet room.

· There will be a dress code (i.e. shirt/tie for tie boys) for the event.

· Wendy McDonald has been authorized to spend up to $200 on decorations, etc.

· A final head count will be required by 11/1.

· Bob Sweeney will be working with Chris Culkeen on the video presentation (approximately 20-30 minutes). Bob is evaluating options for projection. A projector may be rented from CCI in Beverly for $350. Stu Orloff will check with AT&T Cable to determine if equipment could be obtained from there.

· Dave Perry indicated that DHS Coach Sullivan has another commitment that evening and cannot attend the banquet as guest speaker. However, he has committed the four 2001 football captains to speak instead. Ron Hennessey will also inquire as to the availability of Brian St. Pierre that evening.

· Wendy McDonald circulated a sample program. It was suggested that the league’s sponsors as well as the web site URL be included.

· Bob Sweeney will include the sponsors at the end of the video presentation as well.

· It was decided to limit tickets to three per family (including the player/cheerleader). Additional tickets may be available after 11/1 depending on head count.

· The concept of a gift for outgoing 8^th graders was discussed at great length. Mike O’Gara presented a series of gifts and associated costs for the group’s consideration. A motion to present some sort of gift to all 8^th graders was made by Tom Ladd, seconded by Jim Gallagher, and PASSED by a vote of 9-3.

· A motion to give T-shirts to all 8^th graders was made by Mike O’Gara, seconded by Kevin Doble, and DEFEATED by a vote of 4-4.

· A motion to give trophies to all 8^th grade players and shorts to cheerleaders was made by Tom Marden, seconded by Tom Ladd, and DEFEATED by a vote of 4-3.

· A second motion to give T-shirts to all 8^th graders was made by Tom Marden, seconded by Mike O’Gara, and PASSED by a vote of 5-3.

· A motion to reconsider charging coaches for the banquet was made by Jim Gallagher, seconded by Tom Ladd, and DEFEATED by a vote of 6-3.

· A motion was made to reconsider the 8^th grade gifts and instead award trophies (players) and shorts (cheerleaders) was made by Wendy McDonald, seconded by Tom Opie, and PASSED by a vote of 6-3.

A motion to adjourn was made by Jim Gallagher, seconded by Tom Marden, and unanimously PASSED at 9:55 PM.

NEXT MEETING: Wednesday, November 14, 2001 @ 8:15 PM, Knights of Columbus Hall.

Submitted to Board for approval by:

Thomas W. Ladd

Secretary