Danvers Youth Football, Inc.

Minutes of the Monthly Board Meeting of November 12, 2003

The monthly board meeting of Danvers Youth Football, Inc. was held on November 12, 2003 at the Knights of Columbus Hall in Danvers, MA.

Attendance: Kevin Doble, Paul Fitch, Bill Harrison, Ron Hennessey, Tom Ladd, Debbie LeBlanc, Tom Marden, Bob Marraffa, Tom Opie, Mike Skiotis, Rich Smith, Duke St. Pierre, Lyn Torrance, Sam Valenti

The meeting was called to order by Sam Valenti, President at 8:20 PM.

I. Secretary’s Report (Tom Ladd)

· Approval of 10/8/2003 meeting minutes. Copies of the minutes were distributed for the review of all members present. A motion to accept the minutes as written was made by Tom Marden, seconded by Rich Smith, and unanimously PASSED.

II. Treasurer’s Report (Tom Opie)

· Tom distributed the YTD report for the review of all members present. He just received the banquet bills from Bob Marraffa as well as the invoice for uniforms. The Production Marketing Services yearbook netted over $6,000 for DYF. Snack bar revenue ($7K) was about 2.5x expenses for the year. Kevin Doble reported that the league made about $300 on apparel sales. Tom will incorporate all final accounting and report at the December meeting.

III. Equipment Return Status (Tom Marden)

· Tom reported outstanding equipment (helmets/shoulder pads) as follows:

o A: 2

o JVA: 4-5

o B: 0

o JVB White: 2

o JVB Blue: 1

o C: 1

· Tom will follow by e-mail with all coaches this week. He is also looking to get all tackling dummies returned.

· Tom requested that the league order one additional rack for shoulder pads in the equipment room. He will have an estimate for the next meeting.

· Debbie LeBlanc has collected all cheerleader uniforms and will be storing at her mother’s house during the offseason.

· Mike Skiotis reported that very little remains in the way of snack bar supplies. He will return the popcorn maker (loaned to DYF) soon.

IV. 2003 Season Review

· Cheering. Debbie LeBlanc stated the need for more volunteers to assist with the program. Issues related to gym time and a better understanding of the rules were also raised. Lyn Torrance agreed to work with Debbie on transition and documentation for next year. Debbie will stay involved with the program but will not head it up. A long discussion ensued re: division of responsibilities, dealing with parents, etc.

· Football. Sam Valenti opined that it was a good season overall. He also offered congratulations to the B team for capturing the Walsh Division Championship. Tom Ladd stated that the trophy will be kept on display at the Dunn Middle School. Paul Fitch reported that officials showed up on time for all games except for one.

· Snack Bar. Sam praised Mike Skiotis for his organization and operation of the snack bar again this season. He also stressed the need to find a replacement for him next season.

· Banquet. Everyone agreed that the evening went well, especially with a shorter overall program (as compared to 2002). Sam thanked Bob Marraffa for coordinating the event. Bob expressed gratitude to those who assisted on that night. In particular, the board recognized Karen Mansfield for putting together an excellent slide show presentation.

V. Preliminary Discussion of Candidates for 2004 DYF Board

· Sam announced that he will not be seeking a third term as President. He also asked all incumbent Board members to notify him of their intentions for next year.

· Nominations for all Board seats will take place at the December meeting, with elections being held at the Annual Meeting in January.

A motion to adjourn was made by Bob Marraffa, seconded by Tom Marden, and unanimously PASSED at 8:57 PM.

NEXT MEETING: Wednesday, December 10, 2003 @ 8:15 PM, Knights of Columbus Hall.

Submitted to Board for approval by:

Thomas W. Ladd

Secretary